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Event Registration
Terms and Conditions

This document sets out the terms and conditions between WFF and you when you register for any event or conference organized by WFF. By registering for an event or conference organized by WFF you are agreeing to comply with these terms and conditions. You should read this document carefully.

Acceptance of policies and registration conditions

The following WFF Registration Terms & Conditions (the “Terms & Conditions”) apply to all WFF events. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register.

Submission of a registration is regarded as affirmation of your acceptance of the Event Terms & Conditions.

How we will use your information

WFF is committed to data privacy and protecting your personal information. Information on how WFF collects, processes, and uses your data is included in the WFF Privacy Policy which is hereby incorporated into these Terms & Conditions. Additionally, by submitting your email address during the event registration process, you agree that WFF and its event partners and presenters may send you event-related information. A valid email address is required for all registrations.

WFF uses the personal data you provide in this registration for administering your participation in this event. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.

WFF may disclose your personal data to third party service providers engaged by WFF to assist in the conduct of the event (e.g. housing bureau, mobile application provider). Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to WFF may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. Except as described herein, WFF will not disclose your personal data to any other third party without your consent except where required to do so by law.


WFF prohibits discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law.

Event Conduct and Safety

WFF is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at WFF-related events. WFF has no tolerance for discrimination, harassment, or bullying in any form at WFF-related events. Participants are expected to adhere to these principles and respect the rights of others.

What To Do If You Witness or are Subjected to Unacceptable Behavior

Participants should report any behavior inconsistent with these principles to onsite event staff. Event staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.

You may also contact WFF directly to report a concern at

Liability Waiver & Release

In consideration of being allowed to register for, and participate in the event, you hereby warrant and represent that you are age 21 or above and freely waive, release from liability, assume all risks, and covenant not to sue WFF or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, including but not limited to COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of WFF. This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given.

Service as an invited speaker

If you agree to speak at a WFF sponsored event, we may share your contact and biographical information with event attendees. Sometimes we may also request a photograph. In other cases, we post on the respective event website information such as your name, employer, physical work address, work email address, as well as a link to your company website and/or professional LinkedIn page available to the public. This is so that visitors to the event website, including event attendees and speakers, can contact you with questions and requests for more information, and to provide feedback if needed. Additionally, speakers may be asked to complete a release agreement or copyright form prior to their presentation.

Credential/badge scanning during the event

WFF event co-sponsors, exhibitors, and other third parties may directly request your personal information at their exhibit booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.

If during the event you attend a session or program hosted by an exhibitor other than WFF, you understand and agree that when you present your badge for scanning or when you provide personal data, that information will go to a non-WFF entity and WFF takes no responsibility for how that company uses your personal information.

Usage of photographic and video material taken at WFF events

To comply with global data privacy laws, WFF imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums). An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.

WFF may hire professional service providers (photo/video/streaming/audio) to document and display the event experience. WFF may also use social media (e.g. Twitter) to:

  1. Post real-time photos and videos to its social media feeds; and
  2. Display select submissions from those feeds on monitors throughout the event venue. Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or WFF. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.

By attending the event, you acknowledge and agree as follows:

  1. WFF may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and
  2. Due to the prevalence of mobile recording devices in today’s world, WFF disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.


All attendees will be required to follow any and all federal, state, local and hotel social distancing and face covering regulations that are in place at the time of the event.

Force Majeure

WFF shall not be liable for any delay or failure in performing its obligations regarding the Event to the extent that such delay or failure is caused by an event or circumstance that is beyond the reasonable control of WFF, without WFF's fault or negligence, and which by its nature could not have been foreseen by WFF or, if it could have been foreseen, was unavoidable "Force Majeure Event". Economic hardship or changes in market conditions are not considered Force Majeure Events. WFF shall use all diligent efforts to end the failure or delay of its performance, ensure that the effects of any Force Majeure Event are minimized and resume performance under the Terms. If a Force Majeure Event prevents WFF from carrying out its obligations hereunder for a continuous period of more than 10 business days, WFF may reschedule or cancel the Event immediately with written notice.


Payments for the event are only refundable if the event is cancelled in its entirety. In the case that the event is fully canceled, any refund will include ONLY the face value/printed value of the event registration. The bearer cannot, under any circumstances, claim refunds on shipping fees, processing fees, handling fees, travel fees and such other charges.

Please see refund policy for the Sea Crest Beach Hotel for hotel room cancelation.


WFF reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).

The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of WFF. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.

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